Texas Association of Student Special Services Programs, Inc.
36th Annual Conference* Sheraton Austin Hotel * Austin, TX * March 8-11, 2009
Conference Financial Report* Submitted by Darnisha Reed, Past-President and Conference Chair 2009
							(Just FYI per C-Vent:)
PROJECTED (P) & ACTUAL REVENUE	AMOUNT	P-QTY	P-TOTAL	QTY	ACTUAL		Dues Only Early:	$150.00
Early -Registration (member)	$325.00	100	$32,500.00	65	$21,125.00		Dues Only Regular:	$60.00
Early -Registration (non-member)	$400.00	10	$4,000.00	14	$5,600.00		Dues Only On-Site/Late:	$30.00
Reg-Registration (members)	$450.00	80	$36,000.00	84	$37,800.00		DUES Ony TOTAL:	$240.00
Reg-Registration (non-members)	$550.00	10	$5,500.00	6	$3,300.00
On-Site/Late Registration (members)	$525.00	15	$7,875.00	14	$7,350.00
On-Site/Late Registration (non-members)	$600.00	2	$1,200.00	4	$2,400.00
Active Membership	$30.00	200	$6,000.00	160	$4,800.00		PROJECTED REVENUE:	$96,215.00
Sponsorships	$100.00	5	$500.00	0	$0.00
Program Ads 1	$100.00	4	$400.00	6	$600.00
Program Ads 2	$30.00	1	$30.00	1	$30.00
Extra Meal tickets	$0.00	0	$0.00	0	$0.00
CONSESSIONS:
REBATE: $5 per guest room	$5.00	412	$2,060.00	416	$2,080.00
REFUND: 3% off Master Bill ($47,190.29)					$1,415.70
Exhibits	$150.00	1	$150.00	1	$150.00		PROJECTED EXPENSES:	$60,160.00
TOTAL PROJECTED & ACTUAL REVENUE		215	$96,215.00	187	$86,650.70		PROJECTED PROFIT:	$36,055.00
PROJECTED & ACTUAL EXPENDITURES	AMOUNT	ACTUAL
Registration Staff-PM Snack	$100.00	$185.44
New Member Orientation	$200.00	$0.00
New Member Reception	$300.00	$341.60
Presidential Welcome Reception	$6,000.00	$5,833.40				ACTUAL REVENUE:	$86,650.70
Capital Breakfast To-Go	$500.00	$0.00
TASSSP Business Luncheon	$5,160.00	$6,295.20				ACTUAL EXPENSES:	$55,227.22
TASSSP Networking Social	$1,000.00	$807.00				ACTUAL PROFIT:	$31,423.48
Plenary III COE Continental Breakfast	$5,000.00	$2,598.60
Trio Achievers Luncheon / COE	$6,000.00	$4,850.72
TASSSP Unity Banquet	$8,000.00	$8,897.46
Closing Plenary IV Breakfast	$5,000.00	$4,459.10
Awards (Service, TRiO Achievers, WOM, Arnold Mitchem)	$1,500.00	$948.00
Memorabilia/Incentives: T-Shirts	$3,000.00	$1,677.88
Conference Materials: Supplies, Copies etc.	$1,000.00	$946.05
Printing: Programs, Conf. Books, Conf. Evaluations	$1,300.00	$1,228.58
Decorations	$500.00	$197.20
Hospitality	$200.00	$0.00
Speakers/Honorariums	$2,000.00	$2,000.00
Travel-Achievers, Speakers, etc.	$3,000.00	$1,072.00
Audio/Visual: SWANK	$10,000.00	$12,217.10
Other: Flowers, Extra room charges etc.	$400.00	$671.89
TOTAL PROJECTED & ACTUAL EXPENSES	$60,160.00	$55,227.22